Door 4 · Commissions
Every carrier statement, checked. Every producer, paid right.
Keep your management system. Upload the carrier statements here. PolicyOS checks every line against what you expected, flags what's short, over or missing, and pays your producers only on money that actually arrived.
The problem
Somebody in your office spends a week a month on this.
Every carrier sends its statement in its own layout. Someone downloads each one, lines it up against the book, hunts for the policies that weren't paid, and then works out what each producer is owed. It can take 40 to 80 hours a month, and short payments still slip through.
What it does
From the statement to the producer's check
An agency gets its monthly statement from a carrier. It goes in as a PDF. A few minutes later the office knows which policies were paid right, which weren't, and what each producer is owed.
- Carrier statements, in any formatUpload CSV, XLSX or PDF. PDFs are read for you. You map a carrier's columns once and the mapping is saved for next month.
- Reconciliation against expected commissionsEvery line is marked matched, short, over, unexpected or missing, within a $1 or 1% tolerance. Your resolutions and notes stay put when you re-run, and you can re-reconcile a batch in one go.
- Direct bill and agency billAccount current statements are checked on net due, with rate mismatches flagged. Agency-bill commission counts as earned when the premium is collected. Advances and advance recovery are tracked too.
- Producer payoutsSplit rules per producer. Producers are paid only on commission you actually received, and clawbacks carry forward. Each run goes draft, approved, paid, with a PDF statement for every producer.
- 1099 totalsTotals by tax year for every producer, with a CSV export for your accountant.
- Carriers you don't have to set up shared layoutsEach carrier is linked to its identity on the platform, so a layout another agency has already mapped is ready for you. Sharing is anonymised and on by default.
| Policy | Status | Diff |
|---|---|---|
| Example Cafe · BOP | Matched | $0.40 |
| Example Trucking · Auto | Short | −$612.00 |
| Example Dental · WC | Missing | −$153.00 |
| Example Holdings · GL | Over | +$18.00 |
| Unknown policy 00-0000 | Unexpected | +$22.00 |
Example Trucking: carrier paid 10%, the agreement says 12%. Rate mismatch flagged.
Free. Your system keeps the book. PolicyOS checks what the carriers paid against it.
How it works
Four steps, and the second one only happens once
01 · Upload
Drop in the statement
CSV, XLSX or the carrier's PDF. No reformatting first.
02 · Map
Confirm the columns
Tell it which column is the policy, the premium and the commission. It remembers for that carrier. If another agency already mapped it, it's done.
03 · Reconcile
Work the exceptions
Matched lines clear themselves. You look at the short, over, unexpected and missing ones, resolve them and leave a note.
04 · Pay producers
Approve the payout run
Splits are applied to what came in, clawbacks carried forward, and every producer gets a PDF statement.
Ask Jefferson
Just ask. He's already read the statements.
Jefferson can answer questions about your commissions in plain words, so you don't have to build a report to find out.
"That carrier is short again. Not by much. Carriers rarely are by much. It adds up regardless."JEFFERSON · KEEPS GOOD BOOKS
Metered by model, and shown in USD.
Questions
Before you upload the first statement
Do I have to leave my current system?
No. Your management system keeps the book. You upload the carrier statements here, and PolicyOS checks them against the commissions you expected.
What if a carrier changes its layout?
You confirm the new columns once and the mapping is saved again. If another agency has already mapped the new layout, you won't need to.
Who sees my statements when layouts are shared?
Nobody. Only the layout is shared, the column positions and names, with nothing about your agency or your policies. It's on by default, and you can turn it off.
Does it handle agency bill?
Yes. Account current statements are checked on net due, and agency-bill commission is counted as earned once the premium is collected. Advances and their recovery are tracked as well.
What happens when a carrier takes commission back?
The clawback is charged against the producer's next payout run, and any amount left over carries forward until it's recovered.
PolicyOS by InsurEco
Work Smarter. Keep It Yours.
Join the waitlist for Commissions. Start with one carrier statement and keep everything else the way it is. We'll email you when your invite is ready.